Organization Management

Virtual Resources for Orgs

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Online Elections

Online Election Resources

The Wisconsin Involvement Network (WIN) has the capability to run organization elections through an online platform.

Creating an Organization Election 

Adding Images to Election Choices

Viewing Election Results

Virtual Events

WIN Event Form

The Event Submissions are live on WIN! Due to COVID-19, events cannot be hosted in physical locations on campus, but there are online options. If your organization is looking to host a virtual event, submit it through the event form for approval. See the Virtual Meeting/Event Platform Overview below to learn more about available options.

Details on how to create and submit and event through WIN.

Event Security

IMPORTANT – Password protect your meetings and only share the URL as needed. At this time of remote meeting and learning, we are finding that uninvited guests are joining some events and are sharing content without permission. If you must host an open event, be sure to verify who can present during the meeting and restrict access as much as possible.

Virtual Meeting/Event Platform Overview

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Microsoft Teams

  • Description: Microsoft Teams offers chat, calls, and meetings and is available to UW-Madison students through the University’s Office 365 license
  • Basic Requirements: Microsoft Teams can be accessed via a browser or desktop client. For details about Teams, click here
  •  Highlights:
    • Host up to 250 participants for simultaneous video/audio meetings
    • Allow for 10,000 participants (several live event settings must be configured first; see here for instructions)
    • Provide file-sharing capabilities
    • Be able to record meetings
    • Host meetings with external (non UW-Madison) participants
    • Offers live captioning
    • Present by sharing screen/window
  • Limitations:
    • Does NOT provide dial-in by phone option
    • Non-Microsoft accounts can be added as a member of a team, but they will be considered as ‘Guest’ accounts and will have limited capabilities

IMPORTANT – If possible, password protect your meetings and only share the URL as needed. At this time of remote meeting and learning, we are finding that uninvited guests are joining some public events and are sharing content without permission. If you must host an open event, be sure to verify who can present during the meeting and restrict access as much as possible.

For a comparison chart of Google Hangouts Meet and Microsoft Teams features, click here

Google Hangouts Meet

Google Hangouts Meet

  • Description: Google Hangouts Meet is available to all UW-Madison students through the UW-Madison G Suite.
  • Basic Requirements: You must activate a UW Google+ account to use Meet
    • For details about Meet, click here
    • For instructions on how to set-up a UW Google+ account, click here
  •  Highlights:
    • Host up to 100 participants for simultaneous video/audio meetings
    • Provide dial in by phone option
    • Integrate with all other G Suite products (ex: Docs, Sheets, Slides)
    • Host meetings with external (non UW-Madison) participants
    • Offers live captioning
    • Present by sharing screen/window
  • Limitations:
    • Does NOT have direct file-sharing capabilities
    • Does NOT have live-streaming capabilities
    • Does NOT have meeting recording capabilities

IMPORTANT – If possible, password protect your meetings and only share the URL as needed. At this time of remote meeting and learning, we are finding that uninvited guests are joining some public events and are sharing content without permission. If you must host an open event, be sure to verify who can present during the meeting and restrict access as much as possible.

For more information about the full G Suite (formerly Google Apps), click here

Zoom

Beware of the security risks in using Zoom

  • Functionality:
    • Host up to 100 participants in a video call for free for 40 minutes (*Need to pay an extra fee for larger groups and longer time)
    • Present by sharing screen window
    • Record your meetings
    • Have breakout sessions to split participants into smaller groups
    • Have full control of the meeting such as muting all microphones and controlling attendees’ presentation access
    • See participants to virtually raise their hand during the meeting
    • Hold brainstorming sessions with Zoom’s on-screen whiteboard feature
  • Limitations:
    • Does NOT have direct file-sharing capabilities
    • There are no University sponsored support options for the use of Zoom

IMPORTANT – If possible, password protect your meetings and only share the URL as needed. At this time of remote meeting and learning, we are finding that uninvited guests are joining some public events and are sharing content without permission. If you must host an open event, be sure to verify who can present during the meeting and restrict access as much as possible.

Skype

Skype

  • Functionality:
    • Host up to 50 participants (*Need to pay an extra fee for larger groups)
    • Instant messaging
    • Share screens and documents easily
    • Use white board, post a poll, and hold a Q&A session
  • Limitations:
    • Does NOT allow for breakout sessions
    • Does NOT allow to virtually raise your hand
    • There are no University sponsored support options for the use of Skype
      • Only self-help documentation available here

IMPORTANT – If possible, password protect your meetings and only share the URL as needed. At this time of remote meeting and learning, we are finding that uninvited guests are joining some public events and are sharing content without permission. If you must host an open event, be sure to verify who can present during the meeting and restrict access as much as possible.

Starting Your Org

Starting your organization will require a strong foundation and a good direction. Use these resources below to not only develop a good foundation but find a strong team to begin your work.

Maintaining Your Org

Once an organization is established, there are many factors to consider to keep the organization moving forward. Check out these resources to help!

Marketing Your Org

Getting the word out about your organization can be tough on a campus this size. Check out some marketing tips!

Changes to your Organization

Most information about your org (description, website links, etc.) can be changed at any time in WIN, however some information must be approved by CfLI.